Receptionist
Bungoma County, Kenya - 005
The Receptionist will be the first point of contact for our Mbwa Kali Security Services. At our firm, Receptionist’s duties will include offering administrative support across the organization. He/she will welcome guests and greet people who visit the company. He/She will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.
A successful Receptionist should have a pleasant personality, as this is also a customer service role. He/she should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this role. This position may require working in shifts, so flexibility is a plus.
A successful Receptionist should have a pleasant personality, as this is also a customer service role. He/she should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this role. This position may require working in shifts, so flexibility is a plus.
Requirements
- Proven work experience as a Receptionist, Front Office Representative or similar role
- Proficiency in Microsoft Office
- Hands-on experience with office equipment (e.g. computers, printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
- High school ,degree; additional certification in Office Management is a plus
Responsibilities
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Provide basic and accurate information in-person and via phone/email
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Order front office supplies and keep inventory of stock
- Update calendars and schedule meetings
- Arrange travel and accommodations, and prepare vouchers
- Keep updated records of office expenses and costs
- Perform other clerical receptionist duties such as filing, photocopying, scanning and emails
Recruiting Officer, Human Resource Department, Mbwa Kali Security Services
P.O. BOX 415—50200 Bungoma,Air strip road, Elsheba Hse, Next to TV Magharibi
or email your applications to:
Recruitment@mbwa-security-services.com
